How to use Tally ERP-9 with basic accounting


 
Tally ERP-9 with basic accounting
Tally ERP 9

Accounting: It is an art of recording, classifying and summarizing in significant manner and in terms of money, transactions and events which are of financial character and interpreting the results thereof.

Business transaction: 
A business transaction is The movement of money and money’s worth form one person to another. Or exchange of values between two parties is also known as “Business Transaction”.

Purchase: A purchase means goods purchased by a businessman from suppliers.

Sales: Sales is goods sold by a businessman to his customers.

Purchase Return or Rejection in or Outward Invoice: 
Purchase return means the return of the full or a part of goods purchased by the businessman to his suppliers.

Sales Return or Rejection out or Inward Invoice:    
Sales return means the return of the full or a part of the goods sold by the customer to the businessman.

Assets: Assets are the things and properties possessed by a businessman not for resale but for the use in the business.

Capital: Capital is the amount invested for starting a business by a person.

Liabilities: All the amounts payable by a business concern to outsiders are called liabilities.

Debtors: Debtor is the person who owes amounts to the businessman.

Creditor:  Creditor is the person to whom amounts are owed by the businessman.

Debit: The receiving aspect of a transaction is called debit or Dr.

Credit: The giving aspect of a transaction is called credit or Cr.

Account: Account is a summarized record of all the transactions relating to every person, every thing or property and every type of service.

Ledger: The book of final entry where accounts lie.

Journal entries: A daily record of transaction.

Drawings: Drawings (taken back) are the amounts withdrawn  by the businessman from his business for his personal, private and domestic purpose. Drawings may be made in the form cash, goods and assets of the business.

Receipts: It is a document issued by the receiver of cash to the giver of cash acknowledging the cash received voucher.

Trail Balance: It is a statement of all the ledger account balances prepared at the end of particular period to verify the accuracy of the entries made in books of accounts.

Profit: Excess of credit side over debit side.

Profit and loss account:
It is prepared to ascertain actual profit or loss of the business.

Balance Sheet:To ascertain the financial position of the business. It is a statement of assets and liabilities.

Types of accounts

Personal Account: Personal accounts are the accounts of persons, firms, concerns and institutions which the businessmen deal.

Principles: Debit the receiver. Credit the giver

Real Account: These are the accounts of things, materials, assets & properties. It has physical existence which can be seen & touch.
Ex. Cash, Sale, Purchase, Furniture, Investment etc.

Principles: 
Debit what comes in
Credit what goes out

Nominal account: Nominal account is the account of services received (expenses and Losses) and services given (income and gain). Ex. Salary, Rent, Wages, Stationery etc.

Principles: Debit all expense/losses. Credit all income/ gains

  Make Money Online

  Tally ERP 9

Tally is a complete business solution for any kind of Business Enterprise. It is a full fledged accounting software.


Methods of creating company in Tally  
  
Double click on Tally icon on desktop. Alt+F3 Company info-Create company.

Accounts Only: To maintain only the financial accounts of the company. Inventory (stock) management is not involved in it.

Account with Inventory: This is the default option, which allows maintaining both the financial account of the company as well as the inventory of the company.

Select Company:  We can choose the company which is already created. 

Shortcut key - F1.

Shut Company: It is used to close the company which is opened. Shortcut key - Alt+F1.

Alter: It is used to make alterations in the company creation like name, date, maintain etc.

Quit:Exits from Tally. 
1. Click on quit button.
2. Esc, Esc, Esc and enter.
3. Ctrl+Q

Short Cut Keys

Alt+F3 
Company information menu

Enter 
To accept information typed into a field.
To accept a voucher or master.
To get a report with further details of an item in a report.

Esc 
To remove what has been typed into a field. To exit a screen. To indicate you do not want to accept a voucher or master.

Ctrl+A  
To accept a form wherever you use the key combination the screen or report will be accepted as it is on this screen.

Ctrl+Q 
It quits the screen without making any changed to it.

Alt+C 
To create a master at a voucher screen. When working within an amount field presses Alt+C to act as a calculator.

Alt+D 
To delete a voucher. 
To delete a master.

Ctrl+Enter 
To alter a master while making an entry or viewing report.

F2 : Date

Alt+F2 : Change period

Alt+F1 : To see detail

F11 : Features company

F12 : Configuration options are applicable to all the companies in a data directory.

Ctrl+N: Calculator screen.

Ctrl+V: Voucher mode (Cr. Dr)
                                  
 Invoice Mode 
(Name of item, Rate, Quantity, and Amount)
Gateway of Tally-Accounts info-Group

Bank Account                                                                 Bank
Bank Od (over draft) account                                   Branch/division
Capital account                                                                 Cash in hand
Current asset                                                                     Current liability
Deposit                                                                              Direct expenses
Direct income                                                                    Indirect expense
Indirect income                                                                 Duties and tax
Fixed asset                                                                        Investment
Loans and advance                                                           Loan (liability)
Miscellaneous expenses                                                    Provisions
Retained earning                                                               Reserves and surplus
Purchase account                                                              Sales account
Secured loan                                                                     Stock in hand 
Sundry debtor’s                                                                Sundry creditors
Suspense                                                                          Unsecured account
Meaning:

Current asset:           
It is converted into cash with in a year. Ex. Bills receivable

Direct expenses:        
These are the expenses which are directly related to manufacturing of goods. Ex. Wages, factory rent, heating, lighting etc

Indirect expense:      
These are the expenses which are indirectly related to manufacturing of goods.Ex. Salary, rent, stationery, advertisement, printing

Depreciation: Decrease the value of the asset.         
Sundry debtors: The person who is the receiver or customer
Sundry creditors: The person who gives or supplier.

Expenses Outstanding or Unpaid expenses or Expenses due:
Expenditure incurred during current year but the amount on which is not yet paid. (Added to the expenditure on the debit side and entered on the liability side.)

Income received in advance or Income received but not earned Income received during the current year but not earned or a part of which relates to the next year. (Deducted form the concerned income on the credit side and entered on the liability side)

Prepaid advance or Expenses or Prepaid expenses:
Expenditure paid during current year but not incurred or a part of which relates to the next year is called expenditure prepaid. (Deducted form the concerned expenditure on the debit side and entered on the assets side)

Income outstanding or income earned but not received or Income accrued Income outstanding means income earned during the current year but the amount on which is not yet received (added to the concerned income on the credit side and entered on the asset side).

Gateway of Tally Accounts info Ledger Create

Ledger Grouping in Tally

Ledger Grouping in Tally9
 
Profit & Loss
Balance Sheet
        Alt+F3 Company Creation
    Gateway of tally-Accounting voucher

F4 Contra: 
Records funds transfer between cash and bank accounts. Deposit into bank or Opened bank account.

Cr. Cash
                                                                                                                        Dr. Bank
Withdraw form bank 

Cr. Bank
                                                                                                                        Dr. Cash

F5 :  Payment:  
Record all bank and cash payments.  
Dr. Paid or Give                           
Cr.  Cash/bank (in case cheque)

F6 : Receipt:  Records all receipts into bank or cash accounts.
                       Received or Borrow or Take   Cr.
                       Dr. Cash/bank (in case cheque)

F7 : Journal: 
Records adjustments between ledger accounts.
F8 : Sales: 
Records all sales.
Dr. 
Cash/party (in-case of credit-party)
Cr. Sales
F9 : Purchase: Records all purchase.
Cr. Cash/party (in-case of credit-party)                                             
Dr. Purchase

Journalize Transactions
1.  Commenced business with cash Rs.12, 000.                               
2.  Deposit into bank Rs. 10,000                                                      
3.  Bought office furniture Rs.5,000                                                
4.  Soled goods for cash Rs.3,500                                        
5.  Purchased goods form Mr Amit on credit Rs.4,000
6.  Soled goods to Mr Yogi on credit Rs.5,000
7.  Received cash form Mr. Yogi on account Rs.4,000
8.  Paid cash to Mr Amit Rs. 2,000
9.  Received commission Rs. 100
10.  Received interest on bank deposit Rs. 100
11.  Paid into bank Rs. 2,000
12.  Paid for advertisement Rs.1000
13.  Purchased goods for cash Rs. 500
14.  Sold goods for cash Rs. 2,500
15.  Paid salary Rs. 1000



Accounting Voucher
                        
To view- 
Gateway of tally-Accounts info-Ledger-Multiple ledger Alter-All items (for ledger) 
Gateway of tally-Display-Day book-Alt+F1 (to see detail)               (Accounting Voucher)

Inventory Information
 Alt+F3 Company creation-Maintain-Accounts with inventory
Gateway of Tally-Inventory information-Unit of measure
Gateway of tally –Inventory information-Godown
Gateway of tally-Inventory information-Stock group
Gateway of tally – Inventory information-Stock item

To View
Gateway of tally-Display-Day book-Alt+F2 (change period) Alt+F1 (to see detail)
 or
Gateway of tally-Stock summary

1.On 1-4-06 Raman commenced business with cash of Rs. 25,00,000. He further introduced Land and    Building costing Rs. 30,000, Plant and Machinery costing Rs. 25,000 and furniture and fixture costing Rs. 36,000.

2. On 3-12-18 Purchased Vehicle and Patents Rs. 20,000 and Rs. 15,000.

3. On 5-12-18 He deposited Rs. 1, 00,000 into Dena Bank.

4. On 6-12-18 Purchased from Cadbury Company
 500      5 Stars @  Rs. 5                      
 1000    Cadbury @ Rs. 5       
 100      Kit kat @ Rs. 4 
 200      Dairy milk @ Rs. 7

5. On 10-12-18 Purchased from Khushbu Medical
500     Vicks@ Rs. 20
500      Paracetamol@ Rs. 15

6. On 13-12-18 Sold to Neel
200    Vicks @ Rs. 20.50                 
100    Paracetamol @ Rs. 15.50
200    Adhensive tape roll @ Rs. 15.25
100     Band Aid box @ Rs. 252
200     Boric Acid powder @ Rs.14

7. On 15-4-06 Sold to Navit
500    Cadbury @ Rs. 6
200    5 Star @ Rs.5.25
50      Kit Kat @ Rs. 6

8. On 16-12-18 Paid to Cadbury company Rs.
9. On 18-12-18 Received from Neel
10. On 20-12-18 Paid to Khushbu Medical Rs.
11. On 25-12-18 Received from Navit Rs.
12. On 26-12-18 Purchase from Aanchal Cloth

T-Shirts: 
Lee-25Pc-Rs.200 
Nike-30Pc-Rs.300                  
Shirts:  
Peter England-35Pc-400
Read & Tailor-30Pc-450
Jeans Pants 
Tiger-20Pc-500
 Ruff and Tuff-30Pc-350
 Pants 
 Arrow-40Pc-200
 Ex-Calibar-20Pc-250

13. Paid Postage Rs. 500 by cheque
14. Received commission Rs. 15,000
15. Paid wages Rs. 2,500
Procedure for Inventory Problem
Gateway of Tally-Inventory Info-Unit of Measure-Create-
Symbol-  Nos. Pcs.
Formal Name-Number. Pieces.



Gateway of Tally-Inventory Info-Stock Group-Create
Chocolate, Medicines, Cotton Pants, Jeans Pants, Formal Shirts, T-Shirts

Gateway of Tally 
Inventory Info Stock Item Create
Chocolate
Kitkat
5 Stars                                                   
Cadbury
Dairy milk

Medicines                                               
Moov
D’Clod
Adhensive tape rolls                            
Band Aid box
Boric Acid powder

T-Shirts                
Lee                                                             
Nike

Shirts                  
Perter England                                        
Read & Tailor

Jeans Pants             
Tiger                                              
Ruff and Tuff

Pants
 Arrow
Ex-Calibar                                              


Neel & Company

1. Started business with cash Rs. 2,000, Bank Rs. 20,000.
2. Issued cheque for goods purchased Rs. 1,000.
3. Bought goods for cash  Rs.8,000.
4. Bought furniture from Anil for cash Rs.100.
5. Bought goods from harish Rs. 1,500.
6. Bought goods from chandan on credit Rs. 5,800.
7. Returned damaged goods to Chandan Rs.800.
8. Bought goods from Naveen and paid by cheque immediately Rs.400.
9.  Sold goods to Guptha Rs. 1,000.
10. Received a cheque from Guptha Rs.1,000 for goods sold.
11. Paid commission Rs.2,000.
12. Paid wages by cheque Rs.4,000.
13. Draw cheque for personal use Rs.4,000.
14. Draw cash for personal use from bank Rs.3,000.
15. Receive a cheque from Manju Rs.2,800.
16. Borrow loan from Anands Rs.1,000.
17. Paid Anands Loan with interest Rs.1,000.


Ledger                                                                Group       
Capital                                                          Capital account      
Bank                                                             Bank account      
Purchase                                                       Purchase account      
Anil                                                              Sundry Creditor      
Chandan                                                       Sundry Creditor      
Harish                                                           Sundry Creditor      
Purchase return                                            Purchase account      
Naveen                                                         Sundry Creditor      
Sales                                                             Sales account      
Guptha                                                         Sundry debetor      
Commission                                                 Indirect expenses      
Wages                                                          Direct expenses      
Drawings                                                     Capital account      
Manju                                                          Sundry Creditor      
Anand                                                          Sundry Creditor   


Navit & Company

1. Started business with cash Rs.12,000,furniture Rs.5,000 and machinery Rs.6,000.
2. Bought goods from Ajay on credit Rs. 5,000 and for cash Rs.6,000.
3. Sold goods to Raju on credit Rs.6,000 and for cash Rs.4,000.
4. Bought goods from Anil Subject to trade discount of 3% of Rs.3,000.
5. Sold goods to Rausan subject to trade discount of 5% of Rs.4,000.
6. Paid salary Rs.1,000, printing Rs.150 and wages rs.100.
7.Received rent Rs.500, commission Rs.400.
8. Received a cheque from Gopal Rs.1,000.


Ledger                                                         Group      
Capital                                                      Capital account      
Furniture                                                   Fixed asset      
Machinery                                                 Fixed asset      
Purchase                                                   Purchase account      
Ajay                                                          Sundry Creditor      
Sales                                                         Sales account      
Raju                                                         Sundry debtor      
Anil                                                          Sundry creditor      
Rausan                                                     Sundry debtor      
Salary                                                       Indirect expenses      
Printing                                                    Indirect expenses      
Wages                                                      Direct expenses      
Rent                                                         Indirect expenses      
Commission                                            Indirect expenses      
Gopal                                                       Sundry creditor      
Trade discount                                         Indirect expenses   

Memorandum Book
Particulars
1. Commenced business with cash Rs. 12,000.
2. Purchased goods for cash Rs.4,000.
3. Opened a bank  account with Rs.3,000.
4. Purchased stationary Rs.1,50.
5. Purchased furniture Rs.2,000.
6. Sold goods to Aanchal Rs.4,000.
7. Purchased goods from Bindu Rs.4,000.
8. Sold goods for cash Rs.2,000.
9. Paid for postage Rs.25.
10. Took loan from Chandani Rs.1,200.
11. Paid rent Rs.400.
12. Withdraw from bank Rs.600.
13. Received from Aanchal on account Rs.500.
14. Paid commission by cheque Rs.300.

Ledger                                                  Group      
Capital                                           Capital account      
Purchase                                        Purchase account      
Bank                                              Bank account      
Purchase                                        Purchase account      
Stationary                                      Indirect expenses      
Furniture                                        Fixed asset      
Sales                                              Sales account      
Aanchal                                         Sundry debtor      
Bindu                                             Sundry Creditor      
Potage                                            Indirect expenses      
Chandani                                       Sundry Creditor      
Rent                                               Indirect expenses      
Commission                                  Indirect expenses    

  

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Thanks a lot for reading!
जय हिन्द ! वन्दे मातरम् !!
Neel Kamal
 
How to use Tally ERP-9 with basic accounting How to use Tally ERP-9 with basic accounting Reviewed by Neel Kamal on December 28, 2018 Rating: 5

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